Grants Management
The Hektoen Institute promotes the development of external funding for research projects and institutions. We provide resources and assistance in searching for funding opportunities. We assist with preparation and submission of grants, sub-awards, and contracts; as well as serve as liaison with funding agencies. Hektoen assist grantees with the administration of their award from the time they receive the Notice of Grant Award to the Closeout of the Grant.
What can we do for you?
- Application Search
- Application Development
- Application Submission
- Grants Management
- Other Services
- Hektoen Advantage: What is it? How can it help you?
Application Search
Many of our clients identify funding opportunities of interest, but Hektoen personnel also identify and source funding opportunity announcements for potential clients. We will work with any client to help them identify funding sources for the type of funding they are interested in securing for their program services or research of interest. Funding opportunities are posted by federal, state and local agencies, private foundations, societies, associations and pharmaceutical companies.
Application Development
A Principal Investigator (PI) and/or Program Director (PD) who will lead the proposed program and/or research protocol will work with Hektoen personnel to begin the process of completing a funding application. Hektoen personnel will help guide the research team if needed in identifying potential research partners, co-investigators and consultants as well as ensure that all required application components are included in the final submission of an application. The initial steps toward completing an application include:
- Establishment of draft due dates which allow for sufficient review and editing.
- Drafting of a preliminary budget based on the instructions (guidance) of the funding announcement.
- Assisting with the development and editing of turnkey application documents including key personnel resumes, the institution or agency resources page, cover letters, organizational charts, letters of support, project schema diagrams and epidemiological data charts and figures as needed.
Application Submission
There are several steps to follow before an application is submitted successfully by Hektoen on behalf of a Principal Investigator or Program Director.
Submission of Funding Applications using System to System Software (Cayuse 424)
Hektoen submits applications electronically or via hardcopy per the directions of the funding agency. All federal applications will transition to electronic submission by 2010.
Submission of Institutional Review Board (IRB) Approval Forms to Research Affairs
IRB documentation is required at the time that applications involving human subjects research are submitted and subsequently when funded.
NIH Electronic Research Administration (eRA Commons)
As the grants management institutional office, Hektoen maintains an administrative account for the eRA Commons which is the portal to application submission information, announcements and other pertinent information related to NIH funded applications and grants.
Grant Management
Our goal is to help clients manage and monitor the actual expenses of their grant to ensure proper costs are allocated to the project. Our mission is to facilitate the anticipated growth in funding by providing quality post award administration and quality customer service for all.
Monitoring Your Award
Once funding has been granted, Post Award work with the grantees in managing the day-to-day operations of their grant. The Hektoen Institute oversees all post-award activities by monitoring grants to identify potential problems.
Monitoring Expenditures
The Hektoen Institute has financial systems in place to monitor grant expenditures. Post Award Grant Management will work closely with the Principal Investigator (PI) and/or Project Director (PD) to ensure expenditures are within the correct budget categories. Projections of expenses are prepared throughout the budget period.
Hektoen Advantage: What is it? How can it help you?
In order to promote and continue to provide quality services to our clients and thus, benefit the recipients of program services, we have embarked on a new campaign, Hektoen Advantage, to improve the efficiency of mechanisms for grants management. Hektoen Advantage represents a new focus on utilizing web-based solutions and other proactive efforts to better serve our clients. New services include
- HECTOR GrantMonitor
- Time and Effort Reporting
- Fund Number Assignment
- Electronic PI Signatures
- Automated Payroll