Grant Administration (Post-Award)
Our goal is to help the Principal Investigators and/or Project Director manage and monitor the actual expenses of their grant to ensure proper costs are allocated to the project. Our mission is to facilitate the anticipated growth in funding by providing quality post award administration and quality customer service for all.
Monitoring Your Award
Once funding has been granted, Post Award work with the grantees in managing the day-to-day operations of their grant. The Hektoen Institute oversees all post-award activities by monitoring grants to identify potential problems.
Monitoring Expenditures
The Hektoen Institute has financial systems in place to monitor grant expenditures. Post Award Grant Management will work closely with the Principal Investigator (PI) and/or Project Director (PD) to ensure expenditures are within the correct budget categories. Projections of expenses are prepared throughout the budget period.
Prior Approval Requests
Budget Revisions
When Post Award Grant Management identify that corrections need to be made to the budget, the PI/PD is notified of the need to revise the budget. Post Award works with the PI/PD to prepare a revised budget and budget justification. Hektoen Institute submits the request to the granting agency for approval.
Carry Over Requests
Post Award works with the PI/PD to request Carry Over funds. These are unspent funds from a previous budget or project period. The request is made by preparing a budget, a budget justification and cover letter requesting the funds and why the request is being made.
No-Cost extensions
A no-cost extension is requested at the end of the project period. This is done when the PI/PD need additional time and money to finalize program reports.
Subcontracts and Service Agreement
If work is being subcontracted or assigned to another agency, Post Award is responsible for generating the Agreement for the program. The agreement will detail the Scope of Work and budget amount, cost principles we follow under OMB Circular A-122 for nonprofit organizations.
Contact Information:
| Name | Title | Phone | |
| Billie Moore | Director Post Award Grants | billie.moore@hektoen.org | (312) 768-6033 |
| Teresa Martinez | Post Award Administrator II | teresa.martinez@hektoen.org | (312) 768-6032 |