Grant Administration (Post-Award)


Grant Administration (Post-Award)

Contract Administration

Once the grant has been awarded we help the investigator to fulfill the requirements of the grantor, conform with compliance requirements, hire staff, provide accounting and human relations support, help prepare periodic reports, and consider ways of continuing or expand the project.


Monitoring Your Award

Once funding has been granted, Post Award work with the grantees in managing the day-to-day operations of their grant.  The Hektoen Institute oversees all post-award activities by monitoring grants to identify potential problems.

Monitoring Expenditures

The Hektoen Institute has financial systems in place to monitor grant expenditures.    Post Award Grant Management will work closely with the Principal Investigator (PI) and/or Project Director (PD) to ensure expenditures are within the correct budget categories.  Projections of expenses are prepared throughout the budget period.

Prior Approval Requests

Budget Revisions

When Post Award Grant Management identify that corrections need to be made to the budget, the PI/PD is notified of the need to revise the budget.  Post Award works with the PI/PD to prepare a revised budget and budget justification.  Hektoen Institute submits the request to the granting agency for approval.

Carry Over Requests
Post Award works with the PI/PD to request Carry Over funds.  These are unspent funds from a previous budget or project period.  The request is made by preparing a budget, a budget justification and cover letter requesting the funds and why the request is being made. 

No-Cost extensions
A no-cost extension is requested at the end of the project period.  This is done when the PI/PD need additional time and money to finalize program reports.

Subcontracts and Service Agreement

If work is being subcontracted or assigned to another agency, Post Award is responsible for generating the Agreement for the program.  The agreement will detail the Scope of Work and budget amount, cost principles we follow under OMB Circular A-122 for nonprofit organizations.

Contact Information:

Name Title Email Phone
Teresa Martinez Post Award Administrator II (312) 768-6032
Mariela Romo Financial & Grant Manager/Associate Administrator (312) 768-6021