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  • Full Time
  • Chicago

Website Hektoen Institute


The CCHIP Project Management Administrator (PMA) is responsible for the general oversight of the HRSA Early Intervention Services, The Women, Infant, Children, and Youth HIV/AIDS funded projects, and fiscal management of grant funded programs. The PMA will participate in the annual progress reports submission to HRSA, the research and preparation of new grant proposals, and strategic program planning while ensuring the timely submission of all reports related to the projects. They will be responsible for procurement of funds for existing and supplemental grants as well as the management of all funds related to the project to ensure that the program goals and objectives are achieved. This position will facilitate integration of the projects with existing services while maintaining a positive working relationship with the CCHIP Program Director, the Senior Medical Director of HIV Services and leadership of CCHIP-SSHARC sites.


  • Monthly monitoring calls with Project Monitor
  • Prepares fiscal reports and reconciles budgets to reflect operating costs and labor cost for areas identified by the Executive Director.
  • Quarterly Training/Review of budget management and compliance with Department Heads
  • Collaborate with program staff, Center for Health Equity & Innovation, Hektoen, and providers to develop and submit HRSA and extramural grant applications.
  • Develop and coordinates the operating and capital equipment budget for the department.
  • Liaison to Federal agencies and advocacy groups including regular participation with planning council, service planning council as well as regional planning council.
  • Facilitates preparations for all annual site visits by regulatory and funder agencies.
  • Maintain a Working Knowledge of federal, state, local and private resources appropriate to the achievement of programmatic objectives.
  • Enhance Professional Development and Maintain an Area of Specialization for self.
  • Participate in Illinois All Parts Council Meetings, all CCHIP Meetings, SSHARC & CORE Site meetings and County’s mandatory training and meetings.
  • Participate in CCHIP Continuous Quality Improvement Efforts
  • Adhere to CCHIP and CCH Specific Policies & Procedures
  • Provide Excellent Customer Service when interacting with clients and internal and external customers.
  • Other duties as assigned by Supervisor

QUALIFICATIONS – Knowledge/Skills/Experience

Minimal Formal Education Required:  Graduate degree from an accredited college or university in Public Health, Human Services, Social Services or related field required. Minimal Length & Nature of Experience required: Five years or more progressive experience working with people living with HIV/AIDS, grant writing including budget preparation, monitoring, planning and program development experience. Experience with STD/HIV public policy and program.Special Knowledge and Skills Required: Ability to function autonomously as a worker and as a team member. Excellent oral and written communication skills, problem solving and conflict resolution skills. Well organized, able to prioritize, results oriented, and self-motivate. Successful experience with development of grant proposals. Demonstrated ability to utilize Microsoft Office Program, CareWare/PROVIDE is a plus, Access, and Excel and similar data base experience. Comfortable working on multiple projects and in a fast-paced environment preferred.

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