• Full Time
  • Chicago

Website Hektoen Institute LLC

Job Summary

The research assistant for this federally funded longitudinal cohort study of women living with and at risk for HIV infection will prepare and conduct all aspects of the clinical research visits per protocol.

Job Duties and Responsibilities

  • Schedule and coordinate all aspects of clinical research visits.
  • Recruit and enroll participants into primary and ancillary sub studies through appropriate outreach and assessment of eligibility (inclusion/exclusion)
  • After obtaining informed consent, conduct computer and phone-based research interviews and assessments per protocol. Some of these assessments may involve noninvasive instrumentation.
  • Ensure accurate, complete, and timely entry of research data including coordination of remote data collection.
  • Coordinate collection and processing of clinical samples.
  • Complete appropriate documentation of all aspects of the research encounter.
  • Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.).
  • Perform a variety of administrative and clerical tasks by providing support to clinic and non-clinical staff members such as answering phones, maintaining a filing system for various documents, monitoring stocks of clinic and office supplies, ordering supplies and handling other administrative and fiscal requests as needed.
  • Undertake basic bookkeeping tasks, issue invoices, and maintain files and records so they remain updated and easily accessible.
  • Provides general support to participants such as assisting with access into the clinic, ordering refreshments, scheduling participant visits, and coordinating travel, childcare and incentives as needed.
  • Assist with scheduling, coordinating, covering and transferring echocardiogram bi-weekly evening acquisition sessions at an off-site location as needed.
  • Follow established and updated Good Clinical Research Practice (GCP) guidelines as well as institutional and local policies and procedures; this includes required training and certifications.
  • Initiate and respond to oral and written communications with research participants and research team members to ensure smooth operations of research protocols and findings.


  • Proficiency with MS Office (Word, Excel, OneDrive, SharePoint, Outlook) and ability to comfortably work with a Cloud based system
  • Prior work in a healthcare, community public health, or clinical research setting with knowledge of HIV/AIDS and ability to communicate comfortably about potentially sensitive topics such as sexual behavior, substance use, mental health and other health status.
  • Detail oriented with good organizational skills
  • Ability to follow detailed instructions, problem solve, and work well as part of a team
  • Good written and verbal communication skills especially as it relates to data documentation and interactions with research participants
  • Desire to expand knowledge in all aspects of the research program
  • Phlebotomy and lab processing experience a plus but not required
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